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Administrative Assistant

As an Administrative Assistant at Zuhura Africa, you will play a crucial role in supporting our daily operations, ensuring our office runs smoothly, and supporting the Operations Coordinator. This is an opportunity to be part of a mission-driven organization where your contributions will directly impact our work in empowering communities and fostering sustainable development.

We are looking for a highly organized, proactive individual who takes initiative and has strong problem-solving abilities. The ideal candidate is a team player with a warm and empathetic approach, driven to achieve goals, and committed to upholding our mission and values. 

 

Key Responsibilities

  • Office Management: Manage office supplies, equipment, and space. Maintain inventory and ensure a well-organized workspace.
  • CEO Support: Provide comprehensive personal assistance to the CEO, managing schedules, appointments, and travel arrangements.
  • Petty Cash Management: Oversee petty cash, including accurate record-keeping, reconciliation, and secure handling of funds.
  • Scheduling and Coordination: Organize meetings, manage senior staff calendars, and assist with event logistics.
  • Documentation and Record-Keeping: Prepare and maintain organizational documents, ensuring accurate data entry.
  • Communication Support: Handle internal and external correspondence, assist with internal communication strategies, and support meeting preparations.
  • Event Support: Assist in planning and executing events and workshops, including managing guest lists and logistics.
  • General Administrative Duties: Perform various tasks to support the team, including filing, organizing, and managing online subscriptions.
  • Additional Responsibilities: Undertake other tasks consistent with the nature of this post as required by the company. This job description reflects the current requirements of the role and will be reviewed and amended in consultation with the postholder as duties and responsibilities evolve. 

Job Conditions

  • Working Days: Four and a half days, 9 am to 5 pm Monday to Thursday, and 9 am to 1 pm on Fridays. Attendance at out-of-hours events is required, with time in lieu provided.
  • Compensation:  Gross Monthly salary of KES 50,000

You might thrive in this role if you:

  • Are a Strategic Thinker: You approach tasks with a strategic mindset, always looking for ways to improve efficiency and effectiveness.
  • Have a Keen Eye for Detail: You ensure that no detail is overlooked, particularly in managing documents, financial records, and logistical details.
  • Are Proactive and resourceful: You anticipate needs, take initiative, and constantly seek ways to improve processes. You creatively solve problems and find solutions even when resources are limited.
  • Are Adaptable: You easily adjust to new tasks, shifting priorities, and unexpected challenges in a fast-paced environment.
  • Demonstrate strong customer service orientation: You provide exceptional service to clients, visitors, and team members, making a positive impression and fostering strong relationships.
  • Possess excellent communication skills: You communicate clearly and professionally in all interactions, whether in person, over the phone, or via email, ensuring effective internal and external correspondence.
  • Are highly organized and efficient: You manage multiple tasks, schedules, and resources with ease, ensuring everything in the office runs smoothly and on time.

What We’re Looking For

We’re seeking a candidate who embodies the following qualities:

  • Organized: You manage schedules and tasks efficiently, ensuring smooth operations.

  • Proactive: You anticipate needs, take initiative, and solve problems independently.

  • Empathetic Team Player: You work well with others, fostering a positive environment with warmth and understanding.

  • Driven: You are highly motivated to achieve goals and complete tasks efficiently.

  • Accountable: You uphold integrity and confidentiality, especially in managing sensitive information.

Qualifications

  • Educational Background: A Diploma or Bachelor’s degree in Business Administration, Business Management, or a related discipline such as Project Management.

  • Relevant Experience: Prior experience in administrative roles, where you’ve demonstrated strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Experience in managing schedules, handling correspondence, and supporting event logistics is highly valued.

  • Technical Proficiency: Familiarity with Google Workspace tools and office technology is essential. Proficiency in Microsoft Office and other standard office software will support your ability to manage documents, schedules, and communication effectively.

Why Join Zuhura Africa?

  • Impactful Work: Be part of a mission-driven organization where your efforts contribute to empowering entrepreneurs and young changemakers.

  • Collaborative Culture: Work in a supportive, team-oriented atmosphere that values transparency, innovation, and open communication.

  • Core Values: At Zuhura Africa, we believe in collaboration, continuous improvement, community empowerment, and sustainability. These values guide everything we do and are at the heart of our work.

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